---
title: History
slug: history
docTags: 
createdAt: 2025-01-14T10:33:38.733Z
---

## CMS/workflow versioning

This tab allows users to track changes of the process definition. This includes detailed information about who made each change, when it was made, and the specific modifications.

**Availability**

- This functionality is accessible within the settings for both **Workflows **and **CMS entities**
- Only **Admin users** have access to use this feature.

The feature tracks changes in the following areas:

1. **Process Entity Settings**:
   - "Basic Info"
   - "Properties"
   - "Tasks"
   - "Highlighted Properties"
   - "Quickstart Settings"
2. **CMS Entity Settings**:
   - "Basic Info"
   - "Properties"
   - "Highlighted Properties"
   - "Highlighted Referrals"

**Example: How it works**

You are editing a workflow with an email-sending node and want to update the fields **"From Name"** and **"From Email"**

.

::Image[]{src="https://api.archbee.com/api/optimize/5goaGPkGyPYxtK7K75CEC/xF9Rf1RtoKVFag6D8xq5m_screenshot-2025-01-09-at-162221.png" size="80" width="1912" height="568" position="center" showCaption="false"}

After making and saving the changes:

1. Navigate to the **"History"** tab to review the modifications.
2. The following details will be displayed:
   - **Time** and **Author** of the "Actual" version (1).
   - The **"Actual" version** (latest, uneditable version used for comparison) highlighted with a red background (2).
   - The modified version with changes highlighted in green, indicating additions or resolved settings (3).
   - A **"Show More"** button to expand the viewer if additional changes are present (4).
   - A scrollable **viewer** for faster navigation to changed areas (5).

![](https://api.archbee.com/api/optimize/5goaGPkGyPYxtK7K75CEC/X3-YWcoIYJxQoFpJp9LMf_screenshot-2025-01-09-at-181313.png)

**Comparing Versions**

You can compare the current version with any previous changes on the timeline:

1. The **left dropdown** displays the "Actual version" (latest version). This dropdown is disabled to ensure it cannot be modified.
2. The **right dropdown** allows selection of any prior modified versions for comparison.

![](https://api.archbee.com/api/optimize/5goaGPkGyPYxtK7K75CEC/Tbvyb-sME7bMEIFyrn0y9_screenshot-2025-01-10-at-094347.png)

To view a comparison:

- Select a modified version from the right dropdown and choose one of them

![](https://api.archbee.com/api/optimize/5goaGPkGyPYxtK7K75CEC/p94liXF9B1IJPbWFceFVU_screenshot-2025-01-10-at-093848.png)

After we choose we can see the green area on the right JSON and scroll it

The changes will be displayed in the viewer, with areas added or modified shown in green (2).

![](https://api.archbee.com/api/optimize/5goaGPkGyPYxtK7K75CEC/o6emR5bk9a8aNRs6Iqdfx_screenshot-2025-01-10-at-094019.png)

Here we can see what the new "Entity" property was added with the name "Contact" with read/write groups permissions for the "**Hyper Users**" and "**Hyper Admins**"

![](https://api.archbee.com/api/optimize/5goaGPkGyPYxtK7K75CEC/XKtlymKrK1aohXsFm6xwt_screenshot-2025-01-10-at-094133.png)

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